Study for a Higher Purpose
Austin Graduate School of Theology is committed to practicing and encouraging good stewardship. To foster this, a number of financial aid programs are available to assist students in minimizing or eliminating the need to incur debt while working toward their degree. We invite prospective and continuing students to contact our Office of Financial Aid to discuss options and eligibility.
IMPORTANT: Students wishing to utilize financial aid for tuition and fee payment must complete processing prior to published deadlines or make other payment arrangements. Please contact the Office of Financial Aid with any questions.
Tuition & Fees
Undergraduate and graduate tuition is $425.00 per semester hour. Auditor tuition is $75.00.
Undergraduate tuition for online courses is $425.00 per semester hour plus a $100 per semester hour online fee. Online courses are not available to audit.
All students taking courses for credit are assessed a Technology Fee of $100 per semester. In addition, students taking courses on campus are assessed a Facility Use Fee of $75.00 per semester for credit students and $25.00 per semester for Auditors.
Both fees are assessed per semester (fall, spring, summer) not per course or 8-week term.
|Tuition (per course)||$1,275||$1,275|
|Online Course Fee (per course)||$0||$300|
|Facility Use Fee (once per semester)||$75||$0|
|Technology Fee (once per semester)||$100||$100|
* There are no fees related to verification of student identity.
Tuition to audit is $75 per course plus a $25 Facility Use Fee (once per semester)
|Estimated Cost Per Semester||On-Campus||Online|
|Tuition (based on 12 hours of coursework): 4 courses||$5,100||$5,100|
|Online Course Fee (based on 12 hours of coursework): 4 courses||$0||$1,200|
|Facility Use Fee||$75||$0|
|Books (varies depending on course): Estimated for 12 hours||$350||$350|
|TOTAL (does not include cost of living)||$5,625||$6,750|
Students bear the costs of textbooks and class materials.
Note to Students in Bachelor of Arts Degree Program
The amount indicated does not account for the cost of the general education curriculum transfer credit required for degree completion.
Personal Funds & Payment Plans
Personal Funds are those from you or your family. Many of our students work in area churches or secular jobs while working toward their degree. If you are relocating to the Austin area to attend, check with the dean of students for potential openings and /or internships in local churches.
Payments may be made by mail or at the receptionist’s desk at Austin Grad’s main office in one of the following ways: cash, check, money order, or credit card.
All students are required to make payment arrangements prior to being officially enrolled in classes. If prior semester charges have not been paid in full, the student will not be allowed to register until satisfactory arrangements have been made.
Students may request to pay tuition charges through the Austin Grad payment plan. Plans vary to accommodate for course length. Payments are based on charges for tuition and fees less pending financial aid credits (Students must have all required financial documentation completed for financial aid to be considered).
Sixteen-Week Courses (On-campus)
Require a minimum payment of one-third of balance upon registration. The remaining balance will be due in three (3) monthly installments.
Eight-Week Courses (Online)
Require a minimum payment of one-third of balance upon registration; one-third due first week of class and the remaining one-third due by the end of the fourth week.
One-to Four-Week Courses
Full payment must be made prior to the first day of classes.
Students are responsible to track payment dates and make payments on time. There is a $15.00 late fee for payments over five (5) days late. At its discretion, Austin Grad may revoke the payment plan option for students who repeatedly make late payments.
Austin Grad maintains a Policy of Financial Responsibility. This policy requires all students, including those receiving financial assistance, must make financial arrangements to settle their financial obligations for tuition, books, and loans as those expenses are due. Students may not be allowed to enroll from semester to semester when tuition and other costs from prior semesters are unpaid. Students will not be allowed to graduate until all financial obligations to Austin Grad are discharged. Transcripts will not be issued to students who have outstanding financial obligations to Austin Grad.
Austin Grad Scholarships
Through the generosity of supporters, a number of scholarship funds have been established to assist students preparing for service in full-time or lay ministry. Individual funds are described in this Catalogue. Eligibility is based upon enrollment in a degree program, financial need, academic history, and ministry involvement or potential. To apply, students must complete the Austin Grad Financial Aid Application. Priority is given to applications received by July 1 for fall semesters and November 15 for spring semesters.
The Austin Grad Scholarship Application is available in the Office of Financial Aid or download it here. Submit completed application to the Austin Grad Office of Financial Aid.
Church or Employer Matching
Students often have supporting churches that pay all or part of their tuition. Austin Grad may match a portion of this support – up to 25% of your full tuition payment. When a matching award is combined with another scholarship award, the total of both may not exceed 25% of tuition. Contact our Office of Financial Aid for details. If you plan to work in a secular job while in school, check with your employer for programs that may help fund your education.
Federal Financial Aid Programs
Austin Grad participates in a number of Title IV Federal Student Aid Programs. All require the completion of the Free Application for Federal Student Aid (FAFSA – see below).
- Federal Pell and Supplemental Equal Opportunity Grants are based on financial need and available to students working toward their first undergraduate degree.
- The William D. Ford Federal Direct Loan Program provides for Stafford Subsidized and Unsubsidized loans. Repayment of these loans may be deferred while you are attending at least half-time in a degree program.
- Subsidized loans are awarded according to demonstrated financial need and are available only to undergraduate students. The federal government pays interest while the borrower is enrolled at least half-time in a degree program and during a six-month grace period. Repayment of the loan begins at the end of the six-month grace period after leaving school or dropping below half-time.
- Unsubsidized loans are awarded regardless of demonstrated need and are available to both undergraduate and graduate students. Interest begins accruing from the date of disbursement. By making interest payments while in school, capitalization of the interest can be avoided. When interest is capitalized, it is added to the principal amount of the loan upon which further interest charges are based.
- PLUS loans (Parent Loans for Undergraduate Students) are for parents of dependent students. These can be used to supplement other financial aid awarded to a student, such as the Direct Stafford Loan. Repayment of the Direct PLUS Loan is not deferrable. Parents must begin repayment within 60 days after the entire loan has been disbursed.
- Federal Work-Study positions are available to both undergraduate and graduate degree students. Eligibility is based on financial need. Work hours can be adjusted to fit course schedules; however, total hours are usually limited to 3 to 10 per week.
Applying for Federal Aid
- Complete your Free Application for Federal Student Aid (FAFSA) online at www.FAFSA.ed.gov each academic year (fall-spring). Request your FAFSA be sent to Austin Grad using school code 017322.
- FSA ID
- To use the FAFSA website, you will need to set up a Federal Student Aid ID (FSA ID) – a username and password. The FSA ID has replaced the PIN number previously used to login and sign the FAFSA.
- Your FSA ID will also allow access to your financial aid information at several other Department of Education websites, including nslds.ed.gov and StudentLoans.gov.
- FAFSA Priority Deadlines
- Students should complete the FAFSA online at least 45 days prior to start of classes. This allows time to determine eligibility and for any award to be applied as payment at registration. Students submitting their FAFSA after this date may be required to make other payment arrangements to register.
- Student Eligibility
- Students must meet certain eligibility requirements to participate in Federal Aid Programs. These are outlined in the Financial Aid Handbook, “Financial Aid at Austin Grad: Overview and Policies.” The handbook can be obtained through the Office of Financial Aid or here on our website.
- Return of Federal Aid Awards
- All students receiving Title IV (federal) student aid are subject to return a portion of that aid if withdrawing prior to the 60% point of any enrollment period. The amount of funds to be returned, if any, is calculated according to the date of withdrawal and federal guidelines. Federal Work-Study funds already paid are not subject to this policy.
- Master Promissory Note
- Students accepting a loan award through the Direct Loan Program must complete and electronically sign a Master Promissory Note (MPN) with the federal government before any loans will be processed or disbursed (paid) to their account.
- Loan Counseling: All Direct Loan borrowers must complete electronic Entrance and Exit Counseling as a requirement of their loan agreement. These sessions are intended to provide borrowers with an understanding of their rights and responsibilities under the Direct Loan Program. Entrance Counseling must be completed before the student’s first loan is processed. Exit Counseling is to be completed upon graduation or withdrawal from the program.
- To complete an MPN and Entrance Counseling, students should log into the Federal Loan website, StudentLoans.gov, using the PIN number used for their FAFSA.
Satisfactory Academic Progress
All students who wish to qualify for federal financial aid while attending Austin Graduate School of Theology are required to maintain Satisfactory Academic Progress (SAP). Satisfactory Academic Progress has three standards:
- Minimum grade point average.
- Minimum credit hour completion rate.
- Completion of a degree within a maximum number of credit hours attempted.
Minimum Grade Point Average (GPA)
See current policies on minimum GPA under General Academic Information/Policies; Academic Probation.
Minimum Credit Hour Completion Rate
Students must complete a minimum of 67% of credit hours attempted within the most recent year and cumulatively for all semesters enrolled. Following each spring semester, the Office of the Registrar evaluates student completion rates.
Completion of a Degree Within a Maximum Number of Credit Hours Attempted
Students are eligible to receive financial aid for a maximum of 150% of credit hours required for their degree. Currently, Austin Grad offers two degrees. The Bachelor of Arts in Christian Studies degree is 120 credit hours, which means students must complete their degree with no more than 180 credit hours attempted. The 39-hour Master of Arts in Christian Ministry degree allows up to 54 attempted hours (this number may increase if additional background coursework is required).
SAP Definitions for Calculations
- Grades counted as attempted and completed credit hours: A, B, C, D (except transfer credit, which must be a minimum grade of C)
- Grades counted as attempted, but not completed credit hours: F, R, INC, VWD, WF, WP
- Grades not counted in SAP calculations: AU (audit) and all credit by examination grades, i.e. College Level Examination Program (CLEP), Advanced Placement (AP), etc.
- Transfer Credit: At the time of admission, only completed coursework which is accepted toward the degree is counted. All credits attempted taken after admission will be counted in SAP, including both completed and not completed
Failure to meet SAP will result in probationary status the following semester. A student may receive financial aid for one semester while on probation, but not two consecutive semesters.
Re-establishing SAP and Financial Aid Eligibility
The Office of Financial Aid will notify students of their failure to meet SAP. However, each student is responsible for knowing his/her own status, whether or not they receive this notification. Students who fail to meet SAP may re-establish their eligibility in one of two ways. The student can earn the number of credit hours for which they are deficient or improve their GPA without financial aid. After the deficiency is resolved, the student must submit a written request to the Office of Financial Aid to review their eligibility.
If there were extenuating circumstances, such as illness, that prohibited the student from meeting SAP standards and those circumstances are now resolved, the student may submit a written appeal to the Office of Financial Aid. Appeals must include a detailed description of the circumstances that occurred during the semester in which the student failed to meet SAP policy. Any supporting documentation should also be included. Note that students seeking to re-establish financial aid eligibility remain ineligible to receive financial aid or to defer payment until the appeal process is completed. As such, students should be prepared to pay tuition and fees until an appeal has been granted. All appeal decisions by the Office of Financial are final.
Veteran Education Benefits
Austin Grad degree programs are approved for all major veteran education benefits. Veterans, dependents, and survivors of veterans may be eligible. Contact our Office of Financial Aid for assistance.
Refund Policies and Fees
Refunds are based on the date of official notice of withdrawal, which is the date the Office of the Registrar receives the notice. The following refund schedule applies when dropping or withdrawing from a course (based on calendar days, not class days):
Sixteen-Week Courses (On-campus)
1st – 14th day 100% refund (Add/Drop Period)
15th – 22nd day 50% refund
22nd – 29th day 25% refund
After 29th day No refund
Eight-Week Courses (Online)
NOTE: Due to non-recoverable costs related to providing online courses, AGST is only able to give a 100% refund through the first day of class.
2nd – 7th day 80% refund
8th – 14th day 50% refund
After 14th day No refund
One- to Four-Week Courses
1st day 100% refund (Add/Drop Period)
2nd – 3rd day 50% refund
After 3rd day No refund
Schedule additions or changes after the Add/Drop Period are subject to a $25.00 administrative fee.
Tuition for Auditors, Technology Fees, and Facility Use Fees are non-refundable after the period for 100% tuition refunds.
Dates for the Add/Drop Periods and refund schedules are published on the Austin Grad Academic Calendar each year.
A student who finds it necessary to completely withdraw from Austin Grad may have to repay a portion or all of their federal aid received. Students are strongly recommended to contact the Office of Financial Aid before dropping classes or withdrawing to determine how the change will affect their financial aid award for that semester. Withdrawals may also impact financial aid eligibility for future semester.
Once it’s determined that a student withdraws or stops attending all classes, the Office of Financial Aid will determine whether the student and/or school may have to return federal aid that has been awarded. This will be determined and calculated according to Federal Title IV policies.
Basis for Determining whether Funds need to be Returned
The amount of Title IV funds (other than Federal Work-Study) that must be returned to the Title IV programs is based solely on the length of time the student was enrolled before withdrawing. This policy is effective for complete or full withdrawal from a semester in which the student receives Title IV federal funds.
If the student withdraws before 60% of the semester has elapsed, a percentage of Title IV funds will be returned to the federal program based on the length of time the student is enrolled prior to withdrawal. For example, if the student withdraws when 50% of the semester has elapsed, 50% of Title IV funds will be returned to the federal programs. The Office of Financial Aid will use required Federal Return of Title IV Worksheets to calculate the total aid ‘earned’ by a withdrawn student (other examples and sample worksheets are available in the Office of Financial Aid). After 60% of the semester has elapsed, the student is considered to have earned all aid received for the semester. The number of days used in calculations is based upon the calendar dates for that semester and include weekends and holidays.
Basis for Determining Date of Withdrawal (used in calculations)
The return of Title IV funds depends upon the date the student withdraws during the semester. Withdrawal date is defined as one of the following:
- The date the student provided the Office of the Registrar with official notification of withdrawal;
- The mid-point of the payment period or period of enrollment for which Title IV assistance was disbursed is used for a student who does not provide official notification of withdrawal (unless the School can document a later date); or
- The withdrawal date as determined from class attendance records, if available.
If a student stops attending classes, federal regulations require that Austin Grad consider the student withdrawn for financial aid purposes.
Basis for Determining Which Title IV Funds are to be Returned
If the withdrawal date results in a percentage of Title IV aid not earned by the student, then return of Title IV aid will occur in the following order:
1) Unsubsidized Federal Stafford Loans
2) Subsidized Federal Stafford Loans
3) Federal PLUS Loans
4) Federal Pell Grants
5) Federal SEOG Grants
Summary of Return of Title IV Funds Process
Once a student is determined to have withdrawn or stopped attending, Austin Grad’s Office of Financial Aid will use the definitions outlined above to:
- Determine date of withdrawal;
- Calculate the percentage of aid deemed to have been earned by the student;
- Calculate the percentage of aid not earned by the student, which must be returned to federal programs; and
- Contact the student in writing if funds must be returned. Correspondence will include the calculations used to determine the amount the student owes.